Book Keeper [South Africa]

 

Job Description

Job Description

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What skill sets are we looking for?

J33 - Book Keeper

Your Roles and Responsibilities

• Bank statement management:
• Preparation of bank payment/receipt schedules for SSC;
• Review of capturing done by SSC before manager review;
• Preparation of payment vouchers and payment advices:
• Payment vouchers must be accompanied by supporting docs;
• No payment to be made without approval for expense;
• Minimum two-signatories required for all payment vouchers;
• Expense claims to be approved by Vertical Head/manager;
• Petty cash management:
• Monitoring of petty cash levels and top-up intervals;
• Preparation of petty cash vouchers, allocation file, and obtaining approvals of expenses;
• Monthly petty cash count and sign-off with manager;
• Preparation of journal entries to be passed:
• Supporting backup documentation must be attached;
• Journals should be scanned to SSC and sequentially numbered;
• Captured journals must be reviewed before manager review;
• Scrutiny of general ledger accounts for continued GL accuracy:
• Missed entries to be taken up with SSC;
• Incorrect postings to be corrected and/or re-allocated;
• Monthly standard provisions/accruals to be processed;
• Monitoring actual expenses vs budgeted expenses:
• Individual expense accounts monitored against budget;
• Only budgeted expenses to be presented for payment;
• Unbudgeted expenses to be approved by CFO;
• Preparation of monthly rent + management fee invoices:
• Monitor+Update rent schedules with annual escalations;
• Sending invoice requirements to SSC;
• Reviewing invoices before manager review;
• Preparation and submission of statutory reports:
• Employee salary taxes (EMP201) i.e. PAYE, UIF, SDL;
• Value Added Tax (VAT201);
• Cash flow management:
• Cash flow forecast schedule;
• Follow-up of local debtor accounts and debts;
• Preparation of communication schedule/tracker for all receivables (i.e. latest promise-to-pay date tracker)
• Fixed asset management:
• Ensuring that all fixed assets gets uniquely numbered;
• Loading of fixed asset cards

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